Free Work Schedule Maker
Plan your team's weekly work schedule in minutes. Assign employee hours, manage rotas, and export to Excel for payroll β completely free.
Build Your Weekly Staff Schedule
Start by clicking βAdd Eventβ above
New here? First open Settings to choose your days & hours, then click Add Event to place your first class or shift on the grid.
How to Make a Timetable β Step by Step
Watch the live preview for each step. The whole process takes under 2 minutes.
Set Your Days & Hours First
Click the β Settings button β it's next to Add Event in the toolbar. Choose which days your timetable covers (e.g. MonβFri or MonβSun), and set your active hours (e.g. 8 AM to 6 PM). This frames the grid before you add anything.
Add Your First Event
Click the green "Add Event" button. A form appears β type the event title (e.g. "Mathematics"), select which days it repeats, pick the start and end times, and choose a colour. Click Add Event to place it on the grid.
Clashes Are Caught Automatically
If two events overlap on the same day (e.g. Mathematics 9β10 AM and Physics 9:30β10:30 AM on Monday), a β Clash detected badge appears instantly. Fix the times before exporting.
Physics (09:30β10:30) overlaps with Mathematics (09:00β10:00) on Monday.
Export or Share Instantly β No Sign-Up
When your timetable is ready, click PDF for a print-ready A4 document, PNG for a high-res image to share on WhatsApp or save to your phone, or Excel to get an editable spreadsheet. Hit Share to copy a link anyone can open.
Why use our Work Rota?
Everything you need, built in β for free.
Weekly Staff View
See every employee's hours across the full working week at a glance.
Excel Export
Export staff rotas as an Excel file for payroll or HR records.
Multi-Employee Support
Add multiple team members with colour-coded blocks per person.
Role Assignment
Label shifts by role β manager, supervisor, part-time β in the notes field.
Overlap Detection
Instantly see if two employees are accidentally double-booked.
PDF for Noticeboard
Print the weekly schedule for staff who don't use email.
Frequently Asked Questions
Is this work schedule maker free?+
Yes, completely free. No account or credit card needed.
Can I manage multiple employees?+
Yes β assign a unique colour to each employee to distinguish their blocks at a glance.
How do I share the schedule with staff?+
Export as an Excel file to share via email, or print the PDF and post it on the noticeboard.
Can I use this for part-time or flexible workers?+
Absolutely. Set any start and end time per shift block, making it ideal for flexible or variable-hours employees.
Is this different from a shift schedule maker?+
Yes β this tool is designed for standard weekly employee scheduling. For rotating shifts or 24/7 operations, use our Shift Schedule Maker instead.
The Simplest Way to Build a Weekly Work Schedule
For most businesses β retail, hospitality, offices, and healthcare β the weekly work schedule is the backbone of operations. Knowing who is in, when they start, and which role they cover prevents last-minute cover crises. Our free online work schedule maker replaces messy group chats and spreadsheet templates with a clear visual grid where managers can assign every employee's week in under ten minutes.
Unlike generic calendar tools, our work schedule builder is designed specifically for team management. You can add each employee as a colour-coded block, instantly spot understaffed days, and redistribute hours before publishing to the team. The result is a professional, clear weekly rota that everyone on the team can read at a glance.
From Schedule to Payroll: Why Excel Export Matters
A printed PDF on the staff room wall is great for daily reference, but payroll departments need numbers. By generating your work schedule online and exporting to Excel, you get a clean, structured spreadsheet ready for your payroll system. This eliminates the manual re-entry of hours that typically eats into a manager's Sunday evening.
Our Excel export preserves shift times, employee names, and notes in a format compatible with most small-business accounting tools. Whether you're running a five-person cafΓ© or a sixty-person warehouse team, having a digital record of each week's schedule also protects you in any future disputes over hours worked.